Privacy Statement and Terms of Use
Introduction
This privacy statement (“Statement”) applies to Webcand Ltd. ("Webcand" "we," or "us").Our platform is designated for simplifying and easy managing the recruitment process for both candidates and recruiting companies ("Candidate" and "Recruiter").
The security and privacy of your information are very important to us. Whether you are using one of our services as a Candidate, Recruiter, or just visiting our website, we want you to trust us with managing and protecting the information that you provide us with. We have prepared this statement to explain more about who we are and how we collect and manage your information.
The website is not directed toward children or minors, and an individual must be aged eighteen (18) or over to use our system.
By using any of our products or services (including our website) and/or by agreeing to this Statement, e.g., in the context of registering for any of our services or by any other means, you understand and acknowledge that we will collect and use Personal Data as described in this Statement.
Who we are and how can you contact us
Webcand Ltd.17 Israeli st., Givatayim, Israel
support@webcand.com
While using our services and/or our platform, we only process your Personal Data on behalf of the Recruiter, and as set forth by the contractual arrangements concluded between us and the Recruiter – The purpose and the means of the processing of your Personal Data, are being determined exclusively by the Recruiter. Therefore, the Recruiter is the "Controller" for the purposes of EU General Data Protection Regulation ("GDPR"), while Webcand Ltd. is the "Processor", acting on his behalf.
However, when merely visiting our website without using the platform or any of our services, we might collect some information about your use in our website for our purposes, as set forth by this Privacy Statement.
Questions, comments, requests and complaints regarding this Statement and the information we hold are welcome and should be addressed to us by using the contact details above. All requests will be dealt with promptly and efficiently.
You have the right to make a complaint at any time to the relevant supervisory authority for data protection issues. however, we will appreciate the chance to deal with your concerns before you approach the authorities, so please feel free to contact us in the first instance.
Information we may collect from you
"Personal Data", or personal information, means any information about an individual from which that person can be identified.We collect Personal Data from you voluntarily when you provide such Personal Data to us, or on behalf of the Recruiters via our services with which you voluntarily interact during the recruitment process in our platform. We may also be given other Personal Data relating to you by other persons, or we may obtain such other Personal Data about you as may be provided to us in the course of our legitimate business activities, e.g. Recruiters may provide us with your contact details, in order to initiate a recruitment process, subject to an application made by you.
You do not have to provide us with your information, but in some cases, if you do not, it may mean that you are unable to use our services. For example, we may be unable to complete a requested recruitment process on behalf of Recruiter unless you provide us with your employment history and/or CV or give your consent to submit a video interview.
While providing services to you, or while operating as a processor on behalf of any Recruiter, we may collect and process the following data, which might contain your Personal Data:
- Identity Data - includes full name, username or any similar identifier, photo as provided by you, marital status, title, date of birth and gender.
- Contact Data - includes billing address, delivery address, email address and telephone numbers, website.
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Recruitment Data – various data regarding the recruitment process, as provided by you and/or as requested by the Recruiter:
- educational background, like schools and universities attended, academic titles, diplomas, skills and merits related;
- professional records and experience, duration of previous job contracts, previous position titles, practice areas, assessments established by your previous employers;
- any other personal information as required by the Recruiter to be submitted by you during the recruitment process such as information contained in your answers to personality evaluation questionnaire made by the Recruiter;
- your professional knowledge, professional skills and knowledge evaluation tests made by the Recruiter, etc.;
- a self-recorded video interview, in accordance with the questions asked by the Recruiter and any information you provided during the video;
- Financial Data - includes payment card details, bank account, etc.
- Usage Data - includes information about how you use our website and services.
- Technical Data - includes internet protocol (IP) address, the device you are using, browser type and version, screen resolution, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
- Marketing and Communications Data - includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your Personal Data but is not reveal your identity.
How is your Personal Data Collected
We use different methods to collect data from and about you including through:- Direct interactions - You may give us your Identity, Contact and Financial Data by filling in forms (e.g. "Contact Us" or "Newsletter Subscription", etc.) or by corresponding with us by phone, email or otherwise.
- Your interaction as a Candidate in our platform – You may provide our platform with various details regarding the recruitment process, such data is being collected by our platform on behalf of the Recruiter, and upon your sole discretion;
- Automated technologies or interactions - As you interact with our website or any other system operated by us, we may automatically collect Personal Data (please refer to the description below, under "Cookies Usage").
- Third parties or publicly available sources - We may receive Personal Data about you from various third parties and public sources, e.g.: advertising and social networks, analytics providers, search information providers.
Cookies Usage
Like many other websites, our website, including our platform, may use Cookies or Other Technologies (such as "pixel tags", "web beacons", links in emails, JavaScript, device IDs assigned by Google or Apple, or similar technologies, collectively "Cookies"). Cookies are a small text file that is placed onto an Internet user’s web browser or device and is used to remember as well as obtain information about that party. Cookies and Other Technologies allow us and third parties, including the Recruiters, to obtain information about your visits to the Site, including to analyze your visiting patterns. We use this information to process your reservations or requests and to deliver online and mobile advertisements, messages, and content for us and others that are specific to your interests. Cookies may be used on the site in order to improve your experience. In some instances, where permitted under the applicable law, cookies may also be used for certain advertising campaigns.We may use various types of Cookies:
- Essential Cookies – which are necessary for the site to work properly;
- Functional Cookies – designated to save your settings on the site - your language preference or other view preferences;
- Session Cookies – used to support the functionality of the website – such Cookies are stored only temporarily during a browsing session and are deleted from your device when you close the browser.
- Targeting Cookies - these cookies are used to collect information from you to help us to improve our products and services as well as serve you with targeted advertisements that we believe will be relevant to you.
- Social networks Cookies - Social Plug-In Cookies enabling sharing of information with your social networks accounts to be smooth and seamless.
- Analytics Cookies - give us aggregated information which enables us to improve the way our website works. Please note that the data collected by use of Cookies may be linked to and combined with any other data, including Personal Data, which we process on behalf the Recruiter.
- Managing cookies and opting out: aside from the Essential Cookies described above, you can always choose to configure your browser to reject all cookies or notify you when a cookie is set, but in some cases certain services, features, and functionality may not be available to you.
The Legal Basis for the usage of your Personal Data
We will only process and use your Personal Data when the law allows us to, i.e. when we have a Lawful Basis for such usage. Such lawful and legal basis can be any of the following:- Processing actions which are related to our recruitment platform and on behalf of the Recruiter as it is necessary for the recruitment process, at your request, prior to entering into a contract with the Recruiter;
- Processing actions which are related to our recruitment platform and on behalf of the Recruiter, under the legitimate interest of the Recruiter to make a well-informed decision on which person to hire for a certain job position, when such legitimate interest is not overridden by your interests or fundamental rights and freedoms;
- Your consent for the process of your Personal Data, upon your sole discretion and free will to use our platform as part of the recruitment process;
- our use of your information is necessary to meet responsibilities we have to our regulators, tax officials, law enforcement, or otherwise meet our legal responsibilities;
- our use of your information is in our legitimate interest as a commercial organization. For example, to operate and improve our services and to keep people informed about our products and services (including for profiling and targeted advertising). In these cases, we will look after your information at all times in a way that is proportionate and respects your privacy rights, making sure our legitimate interest is not overridden by your interests or fundamental rights and freedoms.
The purposes of the processing
First, we process your Personal Data on behalf of the Recruiter for various purposes, including: Identity verification; Helping you with using our platform; to complete and fulfil any subsequent stages of the recruitment process; provide you with support and respond to your inquiries regarding our platform; submitting a video interview to the Recruiter as part of the recruitment process; any other process required for the fulfillment of the recruitment process under the Recruiter instructions and upon your sole discretion.In addition, we might use your data in order to: enable you to use our services in the most effective way, including the personalization of your experience by presenting content tailored to your interests; to manage your data in the platform and to send you administrative information; to meet or comply with any applicable rules, laws, regulations, codes of practice or guidelines issued by any legal or regulatory body; assess or evaluate the effectiveness of our system and services, as well as any technical and organizational measures designated for the protection of your Personal Data; protect our or the Recruiter rights and legitimate interests, as well as defend against any lawsuit, legal claim or complaint; to conduct any other activities that are required to provide our services, the proper use of the platform and the recruitment process as required by the Recruiter.
Transfer and disclosure of Personal Data
We are not in the business of selling your Personal Data. However, we may disclose your Personal Data to third parties in a variety of circumstances in the ordinary course of operating our business, such as:- Providing access and information to the Recruiter, as part of the recruitment process and as part of your will to apply to a position using our system. Yet, it should be noticed that while doing so, we are not legally "transferring" your information given the fact the it was collected and processed on behalf of the Recruiter acting as the "controller" and the owner of such data;
- Disclosure of Personal Data to third-party service providers, providing us with services supporting our platform and ordinary course of business, e.g. storage providers, providing us with system, storage and computing services;
- Use of third-party services supporting our marketing efforts, in accordance with applicable law;
- When we have a legal obligation to do so, or when where are allowed to do so under our legitimate interests.
- transfers within our group and affiliates, or transfers to any such Recruiter, will be subject to an agreement / policies and procedures made to ensure that your data receives an adequate and consistent level of protection as required by applicable law;
- transfers to any subcontractor or processor will be subject to contractual terms ensuring the security and protection of any Personal Data, in accordance with applicable law provisions;
- any transfer of data which originates in the European Union ("EU") to a country outside of the European Economic Area (EEA), shall be made in compliance with the provisions of chapter 5 of the GDPR. Such transfer can be made to countries which are recognized as providing an adequate level of legal protection or where we can be satisfied that alternative arrangements are in place to protect your privacy rights, e.g. the EU-US Privacy Shield;
Special Notification for California Residents
Individual customers who reside in California and have provided their personal information to us may request information about our disclosures of certain categories of personal information to third parties for their direct marketing purposes. Such requests must be submitted to us through the contact information Specified above.Links to other sites
Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.How we secure your information
We are committed to protecting the security of your Personal Data. We use a variety of security technologies and procedures to help protect your Personal Data from unauthorized access and use. However, the collection, transmission and storage of information can never be guaranteed to be completely secure. Yet, we take steps to ensure that appropriate security safeguards are in place to protect your information, and we will continue to revise our policies and implement additional security features.Retaining your information in our systems
We will only retain your Personal Data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. We maintain a data retention policy which we apply to all the records we hold, ensuring minimization of retention periods. As for the data collected by us on behalf of any Recruiter, the retention periods of such data are subject to the Recruiter decisions and guidance, as the "Controller" of the data. In some circumstances we may anonymize your Personal Data (so that it can no longer be associated with you) for research or statistical purposes in which case we may save and use this information indefinitely without further notice to you.Data Subjects' rights under EU data protection laws - GDPR
Under EU law, EU residents and individuals, have certain rights to apply to us to provide information or make amendments to how we process data relating them:- right to access your Personal Data - you can ask us to confirm whether or not we have and use your Personal Data, and if so, you can ask for a copy of your data;
- right to correct your Personal Data - you can ask us to correct any of your Personal Data which is incorrect, after verifying the accuracy of the data first;
- right to erase your Personal Data - you can ask us to erase your Personal Data if you think we no longer need to use it for the purpose we collected it from you. you can also ask for such erasure in any case in which the process of your data was based on your consent, or where we have used it unlawfully or where we are subjsect to a legal obligation to erase your Personal Data. any request for such erasure will be subject to our obligations under the law (e.g. our obligation to keep some records for tax or customs purposes);
- right to restrict our use in your Personal Data - you can ask us to restrict our use of your Personal Data in certain circumstances;
- right to object to how we use your Personal Data - you can object to any use of your Personal Data which we have justified by our legitimate interest if you believe your fundamental rights and freedoms to data protection outweigh our legitimate interest in using the information;
- you can always require us to refrain from using your data for direct marketing purposes;
- you can ask us to transfer your information to another organization and/or provide you with a copy of your Personal Data.
Automatic Decision Making
Processing of Candidates' Personal Data through our automatic platform on behalf of the Recruiter, implies that you might be subject to a decision which is based on automated processing of your Personal Data.Such processing is exclusively based on the criteria defined and established by the Recruiter, mainly in order to allow the Recruiter to better evaluate your candidacy and to determine which candidates are suited for a job or position. These automated decision-making processes include the risk that your application to a certain position will be refused solely based on algorithms.
We, as well as the Recruiters, are fully aware of those risks to your rights and freedoms. Yet, it should be emphasized that Webcand itself has no part in such decision making, does not define nor establish the criteria under which such automated decision making is made, and is not substantially involved in the Recruiting process.
In any event where you have been rejected exclusively due to an automated decision making, you have the right to express your point of view by contacting the Recruiter directly.
AI Processing of Candidate Data
Our platform uses Artificial Intelligence (“AI”) tools to assist Recruiters in evaluating certain aspects of the recruitment process.Video Interview Answers Analysis: When a Candidate provides an answer during a video interview, the system transcribes the spoken response and uses AI to analyze only the content of the answer. The AI provides a score and explanation strictly related to the content quality (such as clarity, coherence, and completeness). It does not predict or determine the Candidate’s suitability for a specific job role. Personal information or identifiers of the Candidate are not sent to the AI engine.
Resume-to-Job Matching: The platform also offers AI-powered functionality to check how well a Candidate’s resume matches the job requirements defined by the Recruiter. In this process, only the textual content of the resume is processed, without any personal details of the Candidate. The AI compares the job description and the anonymized resume content to generate a relevance score and explanation.
In all cases, any data sent for AI processing is stripped of personal identifiers, ensuring that no personally identifiable information is disclosed to or used by the AI models.
User Responsibility and Content Entered into the System
The System as a Technological Platform
The system serves solely as a technological platform that enables its clients to manage recruitment processes, digital interviews, questionnaires, candidate invitations, and related actions. Webcand does not initiate, edit, supervise, or approve any content entered into the system by users.Full Responsibility for Content
Any content, information, question, text, media, link, configuration, or action entered, created, or sent באמצעות the system — is the sole and full responsibility of the company using the system and/or its authorized users.Management of Interviews and Invitations
The using company bears sole responsibility for:- Creating digital interviews
- Drafting the questions
- Defining screening processes
- Sending invitations and notifications to candidates
- Any interaction with candidates or third parties
Compliance with Law and Regulation
The using company undertakes to ensure that all use of the system complies with:- Labor laws
- Privacy protection laws
- Anti-discrimination laws
- Communication and advertising laws
- Any applicable law, regulation, or regulatory requirement in the country or countries in which it operates
Prohibition of Illegal or Discriminatory Content
The using company is responsible for refraining from entering content that:- Constitutes unlawful discrimination (including on the basis of gender, age, religion, race, nationality, sexual orientation, disability, etc.)
- Violates privacy rights
- Infringes copyrights or intellectual property rights
- Constitutes defamation, harassment, or any other harmful conduct
- Constitutes a criminal offense or violation of any law
No Liability of the Operating Company
Webcand shall not bear any direct or indirect liability for any damage, claim, fine, sanction, demand, or legal proceeding arising from:- Content entered into the system
- The manner in which the system is used
- Any violation of law by the using company or its users
Use of AI and Information Processing Policy
Use of Artificial Intelligence (AI) Technologies
The system uses artificial intelligence technologies for analyzing textual content, assigning scores, generating insights, and evaluating suitability for job requirements, as part of the digital interview and questionnaire process.No Transfer of Identifiable Information
The company does not send or transfer to AI engines or third parties any personally identifiable information of candidates, including but not limited to:- Name
- Email address
- Phone number
- ID number
- Biometric identification details
- Location data
No Transfer of Media (Video / Image / Audio)
No AI feature within the system sends to AI engines:- Video recordings
- Images
- Voice recordings
- Or any other visual or audio media of candidates
Textual Transcription Processing Only
For AI-based analysis, the system uses only textual transcriptions of candidates’ answers to video interview questions. These transcriptions are sent for analysis in a manner that does not include identifying details of the candidate.Purpose of AI Processing
- Analyzing the quality of responses
- Evaluating suitability for job requirements
- Providing scores and recommendations
- Identifying general content characteristics (such as clarity, relevance, depth of response)
- No use of information for training external models
Customer Responsibility for Content
The using company is responsible for the content of the transcriptions generated from the interviews it defines and must ensure that its use of the system and AI complies with applicable laws, including privacy, labor, and anti-discrimination laws.Security Measures and Risk Mitigation
The company implements reasonable technological and organizational measures to reduce privacy risks, prevent candidate identification, and protect the information processed במסגרת AI services. The system was designed according to a Privacy by Design approach, minimizing the personal data sent for automated processing.Changes to this Privacy Statement
We reserve the right to change this statement from time to time at our sole discretion. If we make any changes, we will post those changes here so that you can see what information we gather, how we might use that information and in what circumstances we may disclose it. By continuing to use our site or our services or otherwise provide data after we post any such changes, you accept and agree to this statement as modified.Effective as for February 2019